Structure & Layout of Business Letter.

What is a business letter?

A business letter is a formal document used by companies for professional communication to other companies, employees and stakeholders.


Why should I use a business letter format?

When you use a standard business letter format, it establishes your commitment to the recipient and forms a good first impression


 The Eight parts of a business letter are: 

1. sender's address

2. date

3. recipient address

4. Subject

5. salutation

6. body of the letter

7. closing salutation

8. signature line

If you have documents attached with the letter, include a list of enclosures after the signature.

Structure of Business Letter 

[Your full name]

[Professional title]

[Company]

[Street address]

[City, State ZIP Code]

[Phone]

[Email address]


[Date]


[Recipient full name]

[Professional title]

[Company]

[Street address]

[City, State ZIP Code]

[Phone]

[Email address]


[Subject]


[Salutation] Dear [Recipient’s Last Name],


[Introductory paragraph]


[Explanatory paragraph]


[Closing paragraph]


Sincerely,

[Written Signature]

[Full name Last name]


Template images 





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